What Are ATS Parsing Errors?
Applicant Tracking Systems (ATS) scan your resume before a human ever sees it. When the software can't correctly read your resume, it creates parsing errors that lower your score and reduce your chances of moving forward in the hiring process.
Common Formatting Errors That Cause Parsing Problems
Many candidates unknowingly submit resumes with formatting that confuses ATS software. Here are the most damaging mistakes:
- Tables and columns: ATS software often reads tables left to right across rows, scrambling your information into nonsensical text.
- Text boxes: Content inside text boxes is frequently invisible to ATS parsers, meaning key skills and experience disappear entirely.
- Headers and footers: Important contact information placed in document headers or footers may be skipped or misread by the parser.
- Graphics and icons: Images, logos, and decorative icons cannot be read by ATS software and can disrupt the flow of surrounding text.
- Unusual fonts: Non-standard fonts may render as symbols or garbled characters when parsed.
File Format Issues
The format you choose to save your resume in matters significantly. PDF files can be problematic with older ATS systems, while DOCX format is generally the safest choice. Always check the job posting for preferred file format instructions.
Section Heading Mistakes
ATS systems recognize standard section headings like "Work Experience," "Education," and "Skills." Using creative headings like "My Journey" or "What I Bring to the Table" confuses the parser and misclassifies your information.
Keyword Parsing Problems
Even if your resume contains the right keywords, parsing errors can prevent the ATS from finding them. Avoid embedding keywords in images, using unconventional abbreviations, or placing critical terms in areas the parser might skip.
How to Test Your Resume for Parsing Errors
Before submitting your application, paste your resume text into a plain text editor. If the content appears scrambled, out of order, or missing sections, you have a parsing problem that needs to be fixed. Many online ATS checkers can also simulate how a real system reads your document.
Best Practices for ATS-Friendly Resumes
- Use a single-column layout with clear section headings
- Save your file as a DOCX unless instructed otherwise
- Avoid all graphics, images, and decorative elements
- Use standard fonts like Arial, Calibri, or Times New Roman
- Keep contact information in the main body of the document
- Spell out acronyms at least once before abbreviating